Journal of Ambient Intelligence and Smart Environments

Author Guidelines

SUBMISSION OF MANUSCRIPT

By submitting my article to this journal, I agree to the Author Copyright Agreement, the IOS Press Ethics Policy, and the IOS Press Privacy Policy.

For initial submission a .pdf file of the article is required. The PDF version must be produced using the journal's formatting templates either in LaTeX or Word. Please note that the journal only accepts articles that are submitted in the journal format and are at least 12 pages long. Articles not conforming to these conditions will not be taken into consideration.

Submission of an article is understood to imply that the article is original and unpublished and is not being considered for publication elsewhere. The Journal of Ambient Intelligence and Smart Environments is committed to the highest ethical standards and best practices in publishing and follows the code of conduct for Committee on Publication Ethics and the ICMJE. Any possible conflict of interest, financial or otherwise, related to the submitted work must be clearly indicated in the manuscript.

Authors are requested to submit their paper through the journal's online submission system.

Publication fee
The Journal of Ambient Intelligence and Smart Environments does not charge a publication fee.

Changes to authorship
Please note that changing the authors list (i.e. adding / removing authors, or changing the order) is not allowed after submission of the manuscript, unless the journal editors and all co-authors are informed and are in agreement with this change. Please see the IOS Press authorship policy for further information.

Submission of manuscripts
Please note that the journal does not accept submissions from authors using nondescript, anonymous email addresses (yahoo.com, gmail.com, 163.com, rediffmail.com, etc.).

PREPARATION OF MANUSCRIPTS

Organization of the paper and style of presentation
Manuscripts must be written in English. Authors whose native language is not English are advised to consult a professional English language editing service or a native English speaker prior to submission.

Manuscripts should be prepared with wide margins and double spacing throughout, including the abstract, footnotes and references. Every page of the manuscript, including the title page, references, tables, etc., should be numbered. However, in the text no reference should be made to page numbers; if necessary, one may refer to sections. Try to avoid the excessive use of italics and bold face.

Manuscripts should be organized in the following order:

• Title page including Abstract and Keywords
• Body of text (divided by subheadings) including Figures and Tables
• References

Headings and subheadings should be numbered and typed on a separate line, without indentation. SI units should be used, i.e., the units based on the metre, kilogramme, second, etc. Sentence case should be used throughout the manuscript.

Title page

• Title (should be clear, descriptive and concise).
• Full name(s) of author(s).
• Full affiliation(s).
• Complete address of corresponding author, including email address.
• Running title (45 characters or less, including spaces).
• Keywords (Keywords should be terms from the MeSH database)

Abstract
The abstract should be clear, descriptive, self-explanatory and not longer than 200 words. It should also be suitable for publication in abstracting services.

Tables
Number as Table 1, Table 2 etc., and refer to all of them in the text. Table should be included in the text. Each table should have a brief and self-explanatory title.

Column headings should be brief, but sufficiently explanatory. Standard abbreviations of units of measurement should be added between parentheses. Vertical lines should not be used to separate columns. Leave some extra space between the columns instead. Any explanations essential to the understanding of the table should be given in footnotes at the bottom of the table.

Figures
Figures should be numbered according to the sequence in the text. The text should include references to all figures. Figures should be included in the text. Figures will be printed in grey scale. At an additional charge figures can be printed in colour in the print version. Note that figures that are supplied to us in full colour are always in colour in the online version at no charges.

For the file formats of the figures please take the following into account:

• Line art should be have a minimum resolution of 600 dpi, save as EPS or TIFF
• Grayscales (incl photos) should have a minimum resolution of 300 dpi (no lettering), or 500 dpi (when there is lettering); save as tiff
• Do not save figures as JPEG, this format may lose information in the process
• Do not use figures taken from the Internet, the resolution will be too low for printing

Figures should be designed with the format of the page of the journal in mind. They should be of such a size as to allow a reduction of 50%. On maps and other figures where a scale is needed, use bar scales rather than numerical ones, i.e., do not use scales of the type 1:10,000. This avoids problems if the figures need to be reduced. Each figure should have a self-explanatory caption. The captions to all figures should be typed on a separate sheet of the manuscript. Photographs are only acceptable if they have good contrast and intensity. Each illustration should be provided on a separate page. Illustrations should not be included in the text. The original drawings (no photocopies) are required. Electronic files of illustrations should preferably be formatted in Encapsulated PostScript Format. Footnotes should be kept to a minimum, and they should be provided all together on a separate page.

Data sharing policy
All relevant data that were used or produced for conducting the work presented in a paper is encouraged to be made FAIR and compliant with the PLOS data availability guidelines prior to submission. See in particular the list of recommended data repositories. (We might provide our own data availability guidelines in the future, but we borrow the excellent PLOS guidelines for now.) In a nutshell, data have to be made openly accessible and freely reusable via established institutions and standards, unless privacy concerns forbid such a publication. In any case, metadata have to be made publicly accessible and visible.

Supplementary data can be submitted and should be included within the manuscript after the figures and tables (or after the references). Each supplementary item should have a legend and should not exceed the file size of 10 MB. A short description of the supplementary items should be included under the header Supplementary Material within the manuscript before the References. Large datasets should be hosted on the author's own or institute's website or in an appropriate database, and should be properly cited within the manuscript.

Conflict of interest
Statement of any potential conflicts should be clearly identified at the end of the paper. If there is no conflict of interest to declare, you must still include this section and insert the following statement: "The authors declare that they have no conflict of interest."

REFERENCES

Authors are requested to use the ACM citation style. Place citations as numbers in square brackets in the text. All publications cited in the text should be presented in a list of references at the end of the manuscript. List the references alphabetically by the lead author’s last name. Only articles published or accepted for publication should be listed in the reference list. Submitted articles can be listed as (author(s), unpublished data). If an article has a doi, this must be provided after the page number details. Manuscripts will not be considered if they do not conform to the ACM citation guidelines.

Templates of references in ACM style:

[1] Journal Article: A. Author Surname, Title, Publication Title Volume Number(Issue Number) (Year Published), Page Numbers. doi: doi Number
[2] Book Article: A. Author Surname, Title, in: Book Article, Publisher, Year Published, pp. Page Numbers. doi: doi Number
[3] Book: A. Author Surname, editors, Title, City: Publisher, Edition, Year Published.
[4] Conference Article: A. Author Surname, Title, in: Conference Proceedings, Publisher, Year Published, Page Numbers. doi: doi Number.
[5] Online Page: Name. City: Publisher, Year. Accessed on Access Date. Available from: Link.

Examples of references in ACM style:

[1] M.E. Rose, M.B. Huerbin, J. Melick, D.W. Marion, A.M. Palmer, J.K. Schiding, et al., Regulation of interstitial excitatory amino acid concentrations after cortical contusion injury. Brain Res. 935(12) (2002), 406. doi: 10.1016/s0006-8993(02)02445-9.
[2] P.S. Meltzer, A. Kallioniemi and J.M. Trent, Chromosome alterations in human solid tumors, in:  The genetic basis of human cancer, McGrawHill, 2002, p. 93113. doi: 10.1016/B978-0-12-385071-3.00004-6.
[3] R. Berkow and A.J. Fletcher, editors, The Merck manual of diagnosis and therapy, Rahway: Merck Research Laboratories, 16^th ed., 1992.
[4] S. Andler, Predicate path expressions, in: Proceedings of the 6th. ACM SIGACT-SIGPLAN Symposium on Principles of Programming Languages (POPL '79), ACM Inc., 1979, pp. 226-236. doi: 10.1145/567752.567774.
[5] Canadian Cancer Society. Toronto: The Society, 2006. Accessed on 12 May 2006. Available from: www.cancer.ca/.

Footnotes
Footnotes should only be used if absolutely essential. In most cases it is possible to incorporate the information in the text. If used, they should be numbered in the text, indicated by superscript numbers and kept as short as possible.

IOS Pre-press
This journal publishes all its articles in the IOS Press Pre-Press module. By publishing articles ahead of print the latest research can be accessed much quicker. The pre-press articles are the corrected proof versions of the article and are published online shortly after the proof is created and author corrections implemented. Pre-press articles are fully citable by using the DOI number. As soon as the pre-press article is assigned to an issue, the final bibliographic information will be added. The pre-press version will then be replaced by the updated, final version.

COPYRIGHT

Copyright of your article
Authors submitting a manuscript do so on the understanding that they have read and agreed to the terms of the IOS Press Author Copyright Agreement.

Article sharing
Authors of journal articles are permitted to self-archive and share their work through institutional repositories, personal websites, and preprint servers. Authors have the right to use excerpts of their article in other works written by the authors themselves, provided that the original work is properly cited. The consent for sharing an article, in whole or in part, depends on the version of the article that is shared, where it is shared, and the copyright license under which the article is published. Please refer to the IOS Press Article Sharing Policy for further information.

Quoting from other publications
Authors, when quoting from someone else's work or when considering reproducing figures or tables from a book or journal article, should make sure that they are not infringing a copyright. Although in general authors may quote from other published works, permission should be obtained from the holder of the copyright if there will be substantial extracts or reproduction of tables, plates, or other figures. If the copyright holder is not the author of the quoted or reproduced material, it is recommended that the permission of the author should also be sought. Material in unpublished letters and manuscripts is also protected and must not be published unless permission has been obtained. Submission of a paper will be interpreted as a statement that the author has obtained all the necessary permission. A suitable acknowledgement of any borrowed material must always be made.

PROOFS

The corresponding author will receive a PDF proof and is asked to check this proof carefully (the publisher will execute a cursory check only). Corrections other than printer's errors, however, should be avoided. Costs arising from such corrections will be charged to the authors.

PURCHASES

The corresponding author of a contribution to the journal will receive a complimentary PDF Author’s Copy of the article, unless otherwise stated. This PDF copy is watermarked and for personal use only. A free PDF copy will not be provided for conference proceedings and abstract issues. An order form for a PDF file without watermark, reprints or additional journal copies will be provided along with the PDF proof.

If you wish to order reprints of an earlier published article, please contact the publisher for a quotation. IOS Press, editorial@iospress.nl.

An author is entitled to 25 % discount on IOS Press books. See Author's discount (25%) on all IOS Press book publications.

KUDOS

Authors of published articles (non-prepress, final articles) will be contacted by Kudos. Kudos is a service that helps researchers maximize the impact and visibility of their research. It allows authors to enrich their articles with lay metadata, add links to related materials and promote their articles through the Kudos system to a wider public. Authors will receive no more than three emails: one invitation and a maximum of two reminders to register for the service and link the published article to their profile. Using and registering for Kudos remains entirely optional. For more information, please have a look at our authors section.

HOW TO PROMOTE YOUR WORK

Would you like some pointers on how to help your research achieve a wider reach and greater impact? Please consult our Promotional Toolkit for Authors for tips.